WRITTEN TEST FOR PROCUREMENT OFFICER

QUESTION I: 20marks

1.      District X announced a tender to buy computers. The tender was announced on 25^th January 2015 from imvaho nshya newspaper. Opening of bids was on 12^th February 2015. The companies that presented bids were; Nixeco Company, Fobix Company, Gmart computer center, computer central company and Xix bars company. The latter belongs to a brother of Celestin, the president of tender committee from district X, and it was the successful bidder on 110,800,856Rwf. It is at the opining that Gmart computer center presented the bid guarantee, as they delayed to obtain it, due to the visit of prime minister at BK that was supposed to provide that bid guarantee, and they postponed the appointed day to delivering the guarantee. Otherwise, Gmart computer center has offer a lower cost of (86,000,000Rwf) comparing with Xix bars. All of those who presented the bids were informed about the results from the evaluation on 19^th February 2015 and the contract was signed on 21^st February 2015.

On 23^rd February, Gmart computer center took an appeal to the general directorate of RPPA, and gave a copy to the district X. when the mayor of district X saw the copy, he immediately canceled the tender.

Required:

1                  .      Show all the mistakes from this tender. 10 marks

2                  .      As a DG of RPPA, write a letter replying to Gmart computer center. 5 marks

3                  .      As a procurement expert, what would be your advice to the district X. 5 marks

QUESTION II: 20marks

Five shortlisted consultant firms were invited to submit proposals for the design of Gasabo district master plan, the method of selection was QCBS, the technical score weight was 0.75 and the weight of financial proposal score was 0.25. The minimum technical score mark was 70%. The five consultant firms attained the technical score as follow:

·                                                      Firm A: 82%

·                                                        Firm B: 68.5%

·                                                        Firm C: 87%

·                                                       Firm D: 83%

·                                                      Firm E: 59.8%

Financial proposal for each qualified firm

·                                                   Firm A: Frw 20,600,000

·                                                   Firm C: Frw 23,000,000

·                                                   Firm D: Frw 21,200,000